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CANCELLATION POLICY
TERMS AND CONDITIONS

By registering for this event, you agree to be bound by the terms of this cancellation policy. Please carefully read and understand these terms before registering. If you have any questions, please contact the Tour Director or the President prior to registering.

THERE ARE NO EXCEPTIONS TO THIS POLICY! PLEASE READ CAREFULLY!

CANCELLATION FEES
All cancellations processed for this event will be assessed a fee to cover financial commitments and administration costs (without exception).
- 5% fee – for cancellations more than 60 days prior to the event start
- 25% fee – for cancellations 59 to 30 days prior to the event start
- 50% fee – for cancellations 29 to 14 days prior to the event start
- No refund – for cancellations fewer than 14 days prior to the event start

CANCELLATION PROCESS
If you need to cancel your registration, you MUST NOTIFY the Tour Director or President prior to cancelling your registration. We will work with you to ensure a smooth process.

- TOUR REGISTRATIONS MUST BE CANCELLED FIRST.
- BEFORE CANCELLING HOTEL RESERVATIONS, IMMEDIATELY CONTACT THE TOUR DIRECTOR.

This allows us to work with the hotel(s) to arrange for a waitlist member to assume your hotel reservation when yours is cancelled. THIS PROCESS WILL NOT DELAY YOUR HOTEL CANCELLATION.

MOBILITY AND DISABILITY
All participants must be able to manage their own mobility independently. Tour Leaders, Tour Directors, and other participants cannot provide personal assistance during ANY part of the tour.
- Participants requiring assistance must travel with a capable companion who can provide that support throughout the event and will be responsible for any associated costs.
- Motorized wheelchairs and scooters are not permitted. Folding walkers and other PORTABLE mobility aids may be allowed but must be disclosed at the time of tour registration.
- Accessibility varies by tour and hotel; disability-friendly accommodations cannot be guaranteed.

PCA-CWR reserves the right to deny participation or remove any individual whose condition or behaviour poses a safety concern or significantly detracts from the enjoyment of other participants.

ITINERARY CHANGES DUE TO UNFORESEEN CIRCUMSTANCES
If the event must be cancelled due to an act of God, registrants will receive a full refund.