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CANCELLATION POLICY
TERMS AND CONDITIONS

By registering for this event, you agree to be bound by the terms of this cancellation policy. Please carefully read and understand these terms before registering. If you have any questions, please contact the Tour Director or the President prior to registering.

THERE ARE NO EXCEPTIONS TO THIS POLICY! PLEASE READ CAREFULLY!

CANCELLATION FEES
All cancellations processed for this event will be assessed a fee to cover financial commitments and administration costs (without exception).
- 5% fee – for cancellations more than 60 days prior to the event start
- 25% fee – for cancellations 59 to 30 days prior to the event start
- 50% fee – for cancellations 29 to 14 days prior to the event start
- No refund – for cancellations fewer than 14 days prior to the event start

CANCELLATION PROCESS
If you need to cancel your registration, you MUST NOTIFY the Tour Director or President prior to cancelling your registration. We will work with you to ensure a smooth process.

- TOUR REGISTRATIONS MUST BE CANCELLED FIRST.
- BEFORE CANCELLING HOTEL RESERVATIONS, IMMEDIATELY CONTACT THE TOUR DIRECTOR.

This allows us to work with the hotel(s) to arrange for a waitlist member to assume your hotel reservation when yours is cancelled. THIS PROCESS WILL NOT DELAY YOUR HOTEL CANCELLATION.

MOBILITY AND DISABILITY
All registrants are welcome to take part in this event, provided they can manage their own mobility independently. Unless in the event of an emergency, Event Coordinators, Tour Leaders, and other registrants cannot provide or be imposed upon to provide personal assistance during any part of the tour or event.

- Registrants requiring assistance must travel with a capable companion who can independently provide any required support throughout the tour or event and will be responsible for any associated costs.
- Motorized wheelchairs, scooters, folding walkers, and other portable mobility aids are permitted, provided they do not impede the safe operation, timing, or duration of any tour, event, or activity.
- Accessibility varies by tour and hotel; disability-friendly accommodations cannot be guaranteed. It is the responsibility of each registrant to ensure that their personal needs and requirements are met with full independence, without placing any burden or expectation on other registrants or event leaders.
- All registrants, regardless of mobility, are required to attend all safety briefings and organizational meetings associated with the event.
- Accessibility varies by tour and hotel; mobility-friendly accommodations cannot be guaranteed.

GENERAL CONDUCT
PCA-CWR or any of its assigns, reserves the right to deny participation or remove any individual whose condition or behaviour poses a safety concern or significantly detracts from the enjoyment of other participants.

For the purpose of this policy, “assigns” includes Directors, Event Coordinators, Tour Leaders, and other individuals designated by PCA-CWR to manage or oversee an event.

ITINERARY CHANGES DUE TO UNFORESEEN CIRCUMSTANCES
If the event must be cancelled due to an act of God, registrants will receive a full refund.